16 Rules of Blog Writing and Layout [Which Ones Are You Breaking?]

Updated May 30th, 2019

Remember newspapers?

People used to get them delivered to their door and read them over breakfast.

They’re big, awkward to hold and they cover your fingers with black printer ink.

Plus, getting them to your doorstep takes hours so, by the time you read a newspaper, the news isn’t all that new.

Newspapers are going out of business because their news cannot keep up with the 24/7 news cycle that is so prevalent today.

Newspapers have their drawbacks but one thing they do right is to make sure their stories are easy to read. By that, I mean how they actually format and layout the newspaper and each individual story. Of course, first newspapers hit you with a headline that makes you really want to read more.

Something like this headline works wonders:

THE KING OF POP IS DEAD! How he really died! 10,000 pills in 6 months.

Sensational tabloids aside, the content in newspapers is usually good ~ the writing’s high quality and they usually get their facts straight.

But quality content isn’t all you expect when you buy a newspaper and it isn’t enough for blog writing either.

All newspapers make sure their content is easy to read by constraining the width of their columns and that’s what their readers expect.

Blog writers need to do the same when writing blogs and format their blog posts and picking their blog design so they’re easy to read. Long narrow newspaper columns mean your eye can easily jump from the end of one line to the beginning of the next without losing its place.

If the column’s too wide readers will keep getting lost unless they enlist their finger to help them keep track. Even if they do that, they’ll get frustrated and won’t enjoy the reading experience.

This is just one element of traditional media and legibility knowledge that we can use on our blogs or website layout to see what a blog page looks like. Newspapers follow set rules for the formatting and layout, their stories to make them easy to read and bloggers need to follow some and have good writing examples.

Blog writing and formatting content for the Web is more complex than writing for print because how we read on a computer screen is different from how we read in print and more challenging.

Blog Rules are Based on Two Things:

number onePeople skim read when they read things on-screen

A website or blog is missing the usual cues that let us know how long an article is. Pick up a book or cast your eye over a newspaper article, and you’ll instantly be able to gauge how long it is and how long it will take to read. Online the only way to find that out is to scroll down to the end of the blog post and that’s what most people do. While they’re at it, they’ll also try to scan read the post. A long body of text in your blog page design is scary.

Even if the headline appeals to them, with no other clues about the content, people will be reluctant to read. By helping people scan your blog posts with a good blog format and layout and telling them more about what information they’ll find in it,  you can entice them to read the post in full.

twoIt’s harder to read things on-screen than on print

Screen legibility is improving along with resolution and screen size but there are still some simple rules you need to know to help people read your blog more easily. If you want to make sure people enjoy reading your blog and your blog style, tell their friends about it and subscribe then you need to make sure the very act of reading your blog is easy. No matter how great your blog content and blog writing is, if it’s not easy to read, people won’t enjoy it and won’t come back for more.

Blog Rules: The 16 Rules of Blog Writing and Layout

1. Format every blog post

Careful formatting will make your blog posts easier for people to scan. Write your posts with the page layout in mind or edit them to make sure they’re well formatted for scan reading.

2. Constrain column width

Keep the blog post column width about 80 characters or fewer (including spaces) and your readers will thank you for it. Wide columns of text are an instant turn off and very hard to read. The difference is incredible, and it’s such a simple change.

3. Types of Blog Writing: Use Headers and Sub-headers

Headers and sub-headers will break up long blog posts, help people to scan your blog and convince them to read the post. Read How to Write Hypnotic Headlines to read more about the importance of headlines and headers for blog writing.

4. Use lists

Numbered lists or bullet-pointed lists help people scan blog posts fast and find the information they’re looking for quickly. Some blogs that do this well are Buzzfeed,  Nonstop Signs Blog, and Bored Panda.

MY PERSONAL RECOMMENDATION FOR YOU  Blog Writing Magic Series: 5 Essential Posts

5. Use punctuation

Use full stops, commas, dashes, and colons to break up each paragraph into smaller pieces of information that make sense quickly. No one wants to read the same sentence several times to try to make sense of it. If you’re not confident about punctuation keep sentences short.

As you practice writing and start to improve, you can experiment and lengthen your sentences, chucking in a long one here and there to keep things interesting for readers and make sure they’re really paying attention. Long sentences are fine but check that every sentence makes sense, and the meaning is clear.

6. Short paragraphs

Because reading is harder online it’s best to break the text into manageable chunks. Paragraphs should be much shorter online than on paper with two to three sentences per paragraph a good guideline for blog posts.

7. Font type

Sans-serif fonts (without the squiggly bits) are generally supposed to be easier to read on-screen, in particular, Verdana. Successful Blogging uses the sans-serif font Roboto (without the squiggly bits) which is also designed for easy reading on-screen.

8. Font size

Big is better. Teeny tiny writing is hard to read online, even for people with 20/20 vision.

Make it bigger. Check out some of your favorite blogs, compare the font size they use and decide what works best for your readers.

Don’t overuse bold text or it loses its effectiveness but use bold text to make a splash and highlight important sentences that will catch people’s attention and draw them into the blog post.

9. Drop the italics

Italics are hard to read in print. Couple that with on-screen reading already being challenging and banish italics from your blog writing. If you can avoid italics, please do.

10. Capital letters

Use capitals for proper nouns and at the beginning of sentences but avoid writing all in capitals because it’s harder to read. PLUS USING CAPITAL LETTERS CONSTANT IS THE ONLINE EQUIVALENT OF BEING SHOUTED AT. (Sorry, just wanted to get the point across.)

11. White space

Readers need somewhere to rest the eye and a good blog layout leaves plenty of blank space. Click To Tweet Make sure your blog isn’t too busy or distracting and gives readers somewhere to rest their eye from time to time.

12. Background color

Most blogs and websites get the contrast between text color and background color right but make sure your blog background doesn’t make the text hard to read.

There are plenty of choices which look good and are still easy to read but without the glare of white: try light grey, minty green or pale yellow.

13. Use images

blog clotheslineGood use of images will draw readers into your blog posts. Sometimes I read a post purely because I like the image. Ideally, your images will add to your blog or emphasize your message.

Even if they can’t do that use them to break up text, draw your reader’s eye down the page and reward them for reading and spending time on your blog. Some blogs like Viperchill turn their headers and sub-headers into images which make the text look more attractive and helps people scan when they read.

14. Be consistent

You don’t know how readers found your blog. You can’t be sure if they arrived straight at your latest post, on your About page or via an archived post. You can’t know which order people will read your blog in so every post you write needs to tell the same story about you, your message, your blog and your values.

15. Tell a story

Speaking of stories, every blog post needs to have a beginning, a middle and an end. Think of it as an introduction, the main information, and conclusion if you prefer. Even if you don’t give use those sub-headings because, hopefully, you’ve come up with hotter ones, do follow the convention to avoid confusing your readers.

16. The golden rules of blogging

You’ve probably noticed traditional media like newspapers are struggling and the Internet’s taking over. It’s amazing to think that in less than 10 years you may not be able to buy the L.A. Times or whatever your favorite newspaper is.

Instead, you’ll download the thing to your iPad in a nanosecond and read it on the go. No dirty fingers, no struggling to read text that runs over a crease and no pages blowing down the street. I love newspapers, and I’ll miss them, but I look forward to the day when every blog is formatted and laid out so it’s as easy to read as one of those old newspapers.

Blog Rules Practice

Pick one of your favorite old blog posts and rewrite it or revise the layout for easy reading on the web. Give it a new headline and repost it. Even if the blog content is the same, with a snappy new headline, some calls to action and some smart formatting, it should get more readers than it did the first time around.

Here’s what to do next…

If you want to get an additional free guide to blog writing, I’ve got something special for you.

It’s a book with more blog formatting and writing guidelines so you know the exact steps to take to write great blog posts that turn into more readers and more subscribers.

170 thoughts on “16 Rules of Blog Writing and Layout [Which Ones Are You Breaking?]”

  1. I have personally printed some of the blog posts from a well known blog. As a reader it is really helpful when the layout and other elements are perfectly optimized for printing. Thanks Sue for motivating me to apply the same on my blog.

  2. I want to begin writing a blog for crafts for parents and children using recycled materials. I currently teach a class for children using these same materials. The goal of the creating is to introduce Science, Technology, Engineering, Art and Math. I have found that most craft projects have many of these learning elements. Most families have the basic materials needed for projects, they require instructions.

    I look forward to reading more of your information.

  3. i read many posts , articles etc because commitment is to give valid useful information which the user can remember and put to use. Your post is too good, simple and too easy to understand .but the message it conveys is really precious. i wish i could provide your link on my post because i may pick up some crucial lines like content is king platform is queen. and put it but they reading your post after reading mine may open up their minds to blogging

  4. 1. Decide on the topic
    2. Find your distinguishing feature.
    3. Fully disclose the topic of the post.
    4. Write regularly.
    5. Communicate with readers, help them.
    6. Share your personal experience and give examples.
    7. Make your content diverse.
    8. People are more important than search engines. O

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